Avoiding the Pitfalls of Holding a Board Meeting Online

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As the pandemic is forcing companies to adapt their working habits remote work, virtual board meetings appear to be a reality. The flexibility of a digital meeting allows for attendees to take part without having to think about travel restrictions or quarantine periods in addition to reducing expenses from hotels and flights.

Online meetings are simple to create and are becoming more frequent for mission-driven companies who wish to ensure that their communications remain open despite the COVID-19 crisis. It is crucial to know the pitfalls of online meetings to avoid them and ensure that your online board meetings are as effective as possible.

The most important consideration is the platform you use to host your hybrid or virtual board meetings. Select a platform that includes the Waiting Room function to guard your meeting from uninvited attendees and only allow attendees who are invited by your meeting’s co-host or host. Offer training to your board members so that they can be familiar with the technology.

Encourage your board members, to utilize a headset or speakerphone for the duration of meetings. Also encourage them to clear and organize their home office to make it appear professional and camera-ready. Get rid of personal photos and other distracting objects. Make sure they sit on a chair, not on their bed or couch. This will make them appear more professional and presentable throughout the meeting. Encourage them to speak out at the beginning of the session so that everyone can hear and the meeting can begin on positive note.